Rethinking Amenity Spaces in Community Associations

As condominium, homeowner (HOA), and townhome community association living continues to evolve, many board members and property managers are reassessing how existing amenities serve residents. Spaces that once defined community life like clubhouses, meeting rooms, or underused lounges may now sit empty for much of the year. With changing resident needs and lifestyle shifts, boards are exploring creative ways to bring new life and value to these common areas. 

From Clubhouses to Coworking Spaces 

Remote and hybrid work arrangements have changed how people use shared environments. Instead of traditional gatherings, residents may now prefer functional spaces for productivity or wellness. For example: 

• Coworking rooms: Converting a portion of a clubhouse into a quiet, Wi-Fi-enabled coworking space allows residents to work close to home while maintaining separation from their living units. 

• Wellness or fitness studios: Transforming a little-used recreation room into a yoga or meditation studio can provide a healthier outlet for community members. 

• Flexible event spaces: Movable partitions and modular furniture can accommodate multiple purposes from board meetings to social events, maximizing the utility of a single area. 

Legal, Insurance, and Vendor Considerations 

Repurposing common areas or changing how they are used is not as simple as rearranging furniture. Before opening or converting any area into a fitness or recreational facility, board members should consult their association’s attorney and insurance provider to ensure that the community’s coverage, waivers, and risk management practices fully reflect the new amenity. 

Boards should work closely with their association’s attorney to evaluate: 

• Whether the governing documents permit the proposed use or require an amendment or owner vote. 

• Potential zoning or building code implications if the space’s purpose is substantially altered. 

• Vendor and maintenance contracts, especially if third-party management or rental agreements are introduced. 

Insurance coverage is also a factor. Workout areas and fitness rooms open to residents and guests can create new liability exposures for the association. Injuries, equipment misuse, or accidents in reconfigured spaces may not be covered under the association’s existing policy if the insurance provider hasn’t been notified of the change in use.  

Gaining Resident Buy-In 

Successful adaptation relies on clear communication and transparency. Boards should consider conducting surveys or hosting town hall meetings to gauge resident interest and gather input before making any major changes to association amenity spaces.  

They should also share cost and funding details for any planned renovations or upgrades, while emphasizing how the new space aligns with community goals (ex. sustainability, wellness, improving property values). 

Legal Resource  

Flexible-use and shared-space models offer community associations a way to reimagine existing assets without major new construction. With thoughtful planning, legal guidance, and resident collaboration, these projects can transform underused amenities into vibrant, practical spaces that reflect how communities live today. 

Questions about reviewing/revising governing documents, board member responsibilities, or other legal concerns? 

Please call 855-537-0500 or visit www.ksnlaw.com. 

Since 1983, KSN has been a legal resource for condominium, homeowner, and townhome associations. Additionally, we represent clients in real estate transactions, collections, landlord/tenant issues, and property tax appeals. We represent thousands of clients and community associations throughout the US with offices in several states including Florida, Illinois, Indiana, and Wisconsin. 

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