Block parties are an excellent way for residents in condo associations and HOAs to come together and celebrate community spirit.

Here are nine considerations for board member to ensure these events are not only fun but also safe and compliant with association rules and local laws.

1. Community Involvement and Activities: Encourage community involvement by organizing various activities suitable for all ages. This can include games, contests, a showcase of local talent, a scavenger hunt, BBQ, outdoor movie night, arts and crafts. And don’t forget to encourage residents to participate in the cleanup!

2. Involving Residents in Planning: Engaging association residents in the planning process will lighten the workload for the board. Form a planning committee or ask for volunteers to assist in different aspects of the block party.

3. Working with Vendors: Hiring vendors for catering, music, or entertainment can take the block party to the next level. However, board members should work with the association’s attorney to review vendor contracts, confirm appropriate insurance coverage, and clearly outline the scope of services.

4. Understanding and Managing Liability: One of the primary concerns for any community event is liability, particularly in the event of an injury or property damage. Ensure that your association has adequate insurance coverage for a block party event in the event of an incident or injury. Consult with the association’s attorney to understand the scope of liability and how to mitigate risks.

5. Alcohol Policies: If board members are considering allowing alcohol at the block party, it’s vital to establish clear policies. Understand local laws regarding alcohol consumption in public spaces and consider additional insurance coverage if alcohol is to be served.

6. Addressing Street Closures and Traffic: For the safety and enjoyment, closing off streets to vehicle traffic might be necessary. Coordinate with local authorities for any required permits and communicate any traffic changes to association residents well in advance. Also consider temporary parking arrangements or designated areas during the block party.

7. Setting Time and Noise Restrictions: To respect all association residents, board members should set clear start and end times for the party. Also make sure to keep local noise ordinances in mind.

8. Block Party Accessibility: Ensure that the event is accessible to all residents, including those with disabilities. Plan the layout to accommodate wheelchairs and consider the needs of elderly residents or those with special needs.

9. In Case of Emergency: Board members should have a plan in place for potential emergencies. This can include having first aid kits available and emergency services contact info at the ready if needed. It’s also wise to have a contingency plan in case of bad weather.

Legal Resource

A well-organized block party can be an enjoyable highlight in a community association. By addressing these issues, board members can help ensure these events are safe, inclusive, and respectful of community standards.

Share these considerations with your fellow board members to kickstart the planning for your next association block party!

Legal questions about block parties in community associations? Please call 855-537-0500 or visit www.ksnlaw.com.

Since 1983, KSN has been a legal resource for condominium, homeowner, and townhome associations. Additionally, we represent clients in real estate transactions, collections, landlord/tenant issues, and property tax appeals. We represent thousands of clients and community associations throughout the US with offices in several states including Florida, Illinois, Indiana, and Wisconsin.

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