Advances in technology impact our everyday lives, developed to provide us with organization, safety, comfort, and enjoyment.

As technology continues to evolve, here are eight examples of devices, apps, and innovative tools, that can enrich community association management and living for board members, residents, and property managers.

1. Community Association Management Software

This software can assist with association operations including maintenance tracking, finances, and resident communication.

For example, an online portal or app can allow residents to access community document, keep up-to-date with community events, submit architectural requests, and manage assessment payments.

2. Digital Voting

Electronic voting can make the association election process more efficient, faster, and convenient for all members. Voting software can increase participation, eliminate the need for manual counting of paper ballots, reduce the risk of errors, and increase the accuracy of voting results.

Board members should work with their association’s attorney to ensure the community’s governing documents reflect electronic voting rules and comply with applicable laws.

Failure to properly adopt formal voting rules can cause conflict, nullify election results, and potential legal issues.

3. Virtual Meetings

In the age of remote work and virtual events, associations that offer virtual board meetings and town hall sessions can increase accessibility and resident engagement.

While there are various virtual meeting best practices, it starts by evaluating and using software tools that fit the association’s needs.

It’s likely that your association has rules for in-person meetings. However, it may be necessary for the board to pass new rules that take into account virtual meeting procedures.

The association’s attorney can draft a formal policy that complies with relevant laws and addresses issues including roll call and opting into virtual meetings.

For more information about using virtual meetings in your community association, please read the following KSN articles:

4. Smart Lighting

Technology including sensor-driven lighting and smart light bulbs can provide energy efficiency, enhanced safety, and predictive maintenance that can lead to cost savings.

5. Security Systems

Smart locks and security systems offer advanced security features including keyless entry and the ability to remotely control and monitor property access.

Residents and authorized personnel can enter buildings or amenities securely without the need for physical keys, reducing the risk of lost keys and unauthorized entry to restricted association areas including storage and mechanical rooms.

Additionally, smart security systems can integrate cameras, motion detectors, and alarm systems, providing real-time surveillance and alerts for any suspicious activity while enhancing the overall security of the community.

6. Smart Thermostats

Integrating smart thermostats into association common areas such as pool areas, clubhouses, and building lobbies can manage energy efficiently and reduce utility costs.

For example, air conditioning can be scheduled to turn off after a specific time when the clubhouse or fitness center closes.

7. Smart Smoke and Carbon Dioxide Detectors

Few things can be more devastating than a fire. That’s why there are laws that require smoke detectors in an HOA and condominium.

Smart smoke and carbon dioxide (CO) detectors provide an advanced level of safety by offering early detection of fire and dangerous CO levels.

Unlike traditional detectors, these smart devices can provide battery life status and send real-time alerts to smartphones or other connected devices.

This feature increases the chances of preventing catastrophic damage and work to ensure resident safety by enabling quicker evacuation and response times.

8. Energy-Efficient Upgrades

Incorporating technology can provide other benefits for community associations beyond safety and management efficiencies.

  • Board members should consider investing in energy-efficient appliances and landscaping practices to reduce energy consumption and costs.
  • High-tech sensors can proactively warn residents about potential costly hazards including leaks and humidity detection.
  • Insurance companies typically offer policy discounts for properties outfitted with smart technology.
  • Associations should explore the potential for electric vehicle charging stations and solar panels in common areas to reduce energy costs and promote sustainability.

For more information about electric vehicles in your community association, please read the following KSN article: Electric Car Charging Stations in Community Associations – Five Things to Consider: https://www.ksnlaw.com/blog/electric-car-charging-stations-community-associations/

Additionally, responding to the growing demand for sustainable living solutions will appeal to environmentally conscious residents and prospective buyers.

For more information about appealing to new owners, please read the following KSN article: Appealing to the Next Generation of Condo and HOA Unit Owners https://www.ksnlaw.com/blog/appealing-generation-condo-hoa-unit-owners/

 

Legal Resource

Embracing modern association management means investing time, energy, and money in technology and innovations that can enhance community life and property values.

If your association has questions regarding any of these issues or other legal concerns, do not hesitate to call 855-537-0500 or visit www.ksnlaw.com.

Since 1983, KSN has been a legal resource for condominium, homeowner, and townhome associations. Additionally, we represent clients in real estate transactions, collections, landlord/tenant issues, and property tax appeals. We represent thousands of clients and community associations throughout the US with offices in several states including Florida, Illinois, Indiana, and Wisconsin.

 

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